Privacy Policy

Summary

Your information is used to allow your attendance, use of the Event App, and to help us understand and improve your experience. We collect Personal Data when you voluntarily provide it, such as when you register, contact us, or use certain parts of the Event App.

Full Text

Last Updated: February 2021

Texas Christian Homeschool Prom ts service providers, and suppliers ("we", "us", "our") are committed to protecting and respecting your privacy. Our goal is to provide you with all the information you need to enjoy and learn about the event you are attending and to build new connections with other participants. To help us do that, we collect personal data when you register on our website, contact us with inquiries, or use certain parts of the event app ("App").

This notice provides you with information about:

  • how we use your data;
  • what personal data we collect;
  • who we provice your personal data to; and
  • how to contact TxCHP
Who's Who

When this privacy notice uses the terms "participant", "you", or "your" we mean people using the TxCHP.com website, registration page and App. If you have any questions or concerns at any time, please contact us at the email address below.

How do we use your data?

We use your data:

  • to understand who is attending the event;
  • to meet your needs at the event;
  • to make a tailored event App available to you;
  • to manage any registered account(s) that you hold with us;
  • to verify your identity;
  • to send you announcements about the event;
  • to send you notifications of private messages received through the App;
  • to better understand your needs and how you engaged with the elements of the event;
  • for crime and fraud prevention, detection and related purposes;
  • to enable us to manage customer service interactions with you; and
  • where we have a legal right or duty to use or disclose your information (for example in relation to an investigation by a public authority or in a legal dispute).

If the App is configured to permit public access, some personal data that you have provided, including that shown in group discussions, the activity feed, and your participant profile (if published), will be publicly viewable. Our App is not configured to permit public access. If you ask for help with using the App, we may access your personal data in order to understand the problem and find a solution.

What information do we collect from you?
Information you may give us:
  • your name;
  • your contact details, including email address;to meet your needs at the event;
  • your password;
  • your photograph;
  • your home school group or church info;
  • your communication preferences;
  • your interests, preferences, feedback, and survey responses;
  • messages you send to other participants through the App;
  • the content of your posts to group discussions and activity feed posts (if offered); andtfor crime and fraud prevention, detection and related purposes;
  • challenges you complete in the event game (if offered)
Information we collect about you:
  • information about your visit, including the full Uniform Resource Locators (URL) clickstream to, through and from our website (including date and time); products you viewed or searched for; page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), and methods used to browse away from the page.
  • technical information that your browser sends whenever you visit a website or your mobile App sends when you are using it. This log data may include your Internet Protocol (IP) address, the address of the web page you visited before using the Service, your browser type and settings, the date and time of your use of the Service, information about your browser configuration and plug-ins, device information (including device identifiers and estimated geographical location), language preferences and cookie data.
  • other publicly available personal data, including any shared via a public platform (such as a Twitter feed) when these are selected for display on screens at the event.

We use a third-party service, Google Analytics, to collect standard internet log information and details of visitor behavior patterns on our registration page and App. We do this to find out things such as the number of people using the registration page and App and the popularity of content within the App. This information is only processed in a way which does not identify anyone. We use the anonymizeip feature to anonymize your IP address and limit the amount of identifiable data that is collected. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website.

Use of Cookies

We use cookies on our website to distinguish you from other users of our website and Service. This helps us to provide you with a good experience when you browse our website and also allows us to improve the website and Service.

Use by Children

Our registration page and App are not intended for children under the age of thirteen (13) and we do not knowingly collect data relating to children except as related to TxCHP events.

Why do we collect this information?

We collect and use your personal data because it is necessary for:

  • performance of our contractual obligations;
  • the pursuit of our legitimate interests (as set out below); or
  • complying with our legal obligations.

In general, we only rely on consent as a legal basis for processing in relation to distributing event announcements via push notification. You have the right to withdraw consent at any time. If you revoke consent for a particular purpose for which you had previously provided consent, we will stop using your personal data for that purpose after consent is withdrawn.

Our legitimate interests

The normal legal basis for processing participant data, is that it is necessary for our legitimate interests, including:

  • identifying the participants at our event
  • managing access to our event and online services
  • allowing users of the App to recognize you as the author of private messages, group discussion posts, and activity feed posts you create;
  • letting other participants find you in the app;
  • protecting and demonstrating the integrity of the event game, where offered;
  • protecting participants, employees and other individuals and maintaining their safety, health and welfare;
  • promoting, marketing and advertising our events and offerings;
  • understanding our participants’ behavior, activities, preferences, and needs;
  • improving existing products and services and developing new products and services;
  • complying with our legal and regulatory obligations;
  • preventing, investigating and detecting crime, fraud or anti-social behavior and prosecuting offenders, including working with law enforcement agencies;
  • handling participant contacts, queries, complaints or disputes;
  • managing insurance claims by participants;
  • protecting us, our employees and participants, by taking appropriate legal action against third parties who have committed criminal acts or are in breach of legal obligations to us;
  • effectively handling any legal claims or regulatory enforcement actions taken against us; and
  • fulfilling our duties to our participants, colleagues, shareholders and other stakeholders.
Who might we share your information with?
Our service providers and suppliers and volunteers

In order to make certain services available to you, we may need to share your personal data with some of our service partners. These include our registration and App provider.

We only allow our service providers to handle your personal data when we have confirmed that they apply appropriate data protection and security controls. We impose contractual obligations on service providers to ensure that they (i) process personal data only under our instructions; (ii) assist us in fulfilling our obligations under applicable data protection legislation; and (iii) safeguard personal data in compliance with applicable data protection legislation.

Our volunteers may contact you or your family with additional information you may need related to our event, including group seating reservation assistance, parent participation assignments, updates or questions about your orders or transfers, and other participation-related issues.

Required by law

We will disclose personal data when we believe that the disclosure is required by law, including to comply with a judicial order served on us or when we receive a request from law enforcement authorities. We will only disclose personal data to law enforcement authorities upon demonstration of lawful authority.

International transfers

If you are registering for the event or using the event App from outside the United States, please be aware that you are sending information (including personal data) to the United States where our servers are located. The courts, law enforcement or public authorities in the United States may be able to obtain disclosure of the data through the laws of the United States. Our Service is accessible via the Internet and may potentially be accessed by any user around the world. Other users may access the Service from outside the European Economic Area (EEA). This means that where you chose to upload your data to the Service, it could be accessed from anywhere around the world and therefore a transfer of your data outside of the EEA may be deemed to have occurred. You consent to such transfer of your data for and by way of this purpose.

How long do we keep your information?

We will not retain your personal data for longer than necessary for the purposes set out in this notice. You may be included in future email notices regarding future TxCHP events. Our website usually requires new registrations annually but we may hold your information for a second year in unusual circumstances.

How do we secure and protect your information?

We are committed to data security. We protect personal data through integrated physical, technological and administrative safeguards. Personal data is protected by security safeguards appropriate to the level of sensitivity of the data through (i) physical measures, such as secure areas; (ii) technical measures, such as encryption and secure servers; and (iii) organizational measures such as access policies based on the need-to-know and employee/volunteer security through vetting and supervision.

However, if a personal data breach does occur, we will notify you of the breach after becoming aware of the breach in accordance with applicable privacy legislation.

Changes to this notice

We reserve the right, in our sole discretion, to update or modify this privacy notice at any time ("modifications"). Modifications to this privacy notice will be posted with a change to the "Updated" date at the top of this privacy notice. In certain circumstances we may, but need not, provide you with additional notice of such modifications, including by email. Please review this policy periodically, and especially before you provide any personal data. This privacy notice was updated on the date indicated above. Your continued participation in the event and use of the App following the effectiveness of any modifications to this privacy notice constitutes acceptance of those modifications. If any modification to this privacy notice is not acceptable to you, you should cease accessing, browsing and otherwise using the App.

Contact Information

Email us at prom@txchp.com

Texas Christian Homeschool Prom, Inc. is a 501(c)3 organization, led entirely by volunteer homeschooling families.