Your information is used to allow your attendance, use of the Event App, and to help us understand and improve your experience. We collect Personal Data when you voluntarily provide it, such as when you register, contact us, or use certain parts of the Event App.
Last Updated: February 2021
Texas Christian Homeschool Prom ts service providers, and suppliers ("we", "us", "our") are committed to protecting and respecting your privacy. Our goal is to provide you with all the information you need to enjoy and learn about the event you are attending and to build new connections with other participants. To help us do that, we collect personal data when you register on our website, contact us with inquiries, or use certain parts of the event app ("App").
This notice provides you with information about:
When this privacy notice uses the terms "participant", "you", or "your" we mean people using the TxCHP.com website, registration page and App. If you have any questions or concerns at any time, please contact us at the email address below.
We use your data:
If the App is configured to permit public access, some personal data that you have provided, including that shown in group discussions, the activity feed, and your participant profile (if published), will be publicly viewable. Our App is not configured to permit public access. If you ask for help with using the App, we may access your personal data in order to understand the problem and find a solution.
We use a third-party service, Google Analytics, to collect standard internet log information and details of visitor behavior patterns on our registration page and App. We do this to find out things such as the number of people using the registration page and App and the popularity of content within the App. This information is only processed in a way which does not identify anyone. We use the anonymizeip feature to anonymize your IP address and limit the amount of identifiable data that is collected. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website.
Our registration page and App are not intended for children under the age of thirteen (13) and we do not knowingly collect data relating to children except as related to TxCHP events.
We collect and use your personal data because it is necessary for:
In general, we only rely on consent as a legal basis for processing in relation to distributing event announcements via push notification. You have the right to withdraw consent at any time. If you revoke consent for a particular purpose for which you had previously provided consent, we will stop using your personal data for that purpose after consent is withdrawn.
The normal legal basis for processing participant data, is that it is necessary for our legitimate interests, including:
In order to make certain services available to you, we may need to share your personal data with some of our service partners. These include our registration and App provider.
We only allow our service providers to handle your personal data when we have confirmed that they apply appropriate data protection and security controls. We impose contractual obligations on service providers to ensure that they (i) process personal data only under our instructions; (ii) assist us in fulfilling our obligations under applicable data protection legislation; and (iii) safeguard personal data in compliance with applicable data protection legislation.
Our volunteers may contact you or your family with additional information you may need related to our event, including group seating reservation assistance, parent participation assignments, updates or questions about your orders or transfers, and other participation-related issues.
We will disclose personal data when we believe that the disclosure is required by law, including to comply with a judicial order served on us or when we receive a request from law enforcement authorities. We will only disclose personal data to law enforcement authorities upon demonstration of lawful authority.
If you are registering for the event or using the event App from outside the United States, please be aware that you are sending information (including personal data) to the United States where our servers are located. The courts, law enforcement or public authorities in the United States may be able to obtain disclosure of the data through the laws of the United States. Our Service is accessible via the Internet and may potentially be accessed by any user around the world. Other users may access the Service from outside the European Economic Area (EEA). This means that where you chose to upload your data to the Service, it could be accessed from anywhere around the world and therefore a transfer of your data outside of the EEA may be deemed to have occurred. You consent to such transfer of your data for and by way of this purpose.
We will not retain your personal data for longer than necessary for the purposes set out in this notice. You may be included in future email notices regarding future TxCHP events. Our website usually requires new registrations annually but we may hold your information for a second year in unusual circumstances.
We are committed to data security. We protect personal data through integrated physical, technological and administrative safeguards. Personal data is protected by security safeguards appropriate to the level of sensitivity of the data through (i) physical measures, such as secure areas; (ii) technical measures, such as encryption and secure servers; and (iii) organizational measures such as access policies based on the need-to-know and employee/volunteer security through vetting and supervision.
However, if a personal data breach does occur, we will notify you of the breach after becoming aware of the breach in accordance with applicable privacy legislation.
We reserve the right, in our sole discretion, to update or modify this privacy notice at any time ("modifications"). Modifications to this privacy notice will be posted with a change to the "Updated" date at the top of this privacy notice. In certain circumstances we may, but need not, provide you with additional notice of such modifications, including by email. Please review this policy periodically, and especially before you provide any personal data. This privacy notice was updated on the date indicated above. Your continued participation in the event and use of the App following the effectiveness of any modifications to this privacy notice constitutes acceptance of those modifications. If any modification to this privacy notice is not acceptable to you, you should cease accessing, browsing and otherwise using the App.
Email us at firstname.lastname@example.org
Texas Christian Homeschool Prom, Inc. is a 501(c)3 organization, led entirely by volunteer homeschooling families.