Group Seating FAQ

Contact the Group Seating Coordinator with other questions.

Groups of 1-3 people may request a Mini Group for no cost. Group Seating for Small Groups of 4-6 is $36 and for Large Groups of 7-12 is $60.

All remaining seats that are not filled by the Group Host by the Group Seating deadline of will be assigned to smaller groups, which will fill each table to 12 students.

No. Groups of 1-3 people may request Mini Group Seating, which allows you to be seated together and does not require a purchase. Mini Groups are not eligible to link their reservations with another group. You must remove or decline your Mini Group Seating to sit in a Small or Large Group Seating Reservation, and may do so anytime until the deadline of .

All students must sign up for Group Seating to be seated in the ballroom for dinner. Guests are not automatically seated with their host.

From your Family Dashboard, locate the name of the student who will be the Mini Group Host. They must have a ticket and their email must be confirmed. A link to sign up for a mini-group will be available beside the Group Seating icon under their name.

Mini Groups are free for groups of 1-3 people. Mini Groups cannot request to be linked to other groups.

All students must sign up for Group Seating to be seated in the ballroom for dinner. Guests are not automatically seated with their host.

The person who requests a Mini Group (1-3 people) or purchases a Small (4-6) or Large (7-12) Group Seating is the Group Host. They are automatically seated with the group. Hosts are responsible to prepare the Group Seating Roster, adding and deleting members as appropriate until the deadline of .

All students must sign up for Group Seating to be seated in the ballroom for dinner. Guests are not automatically seated with their host.

No. Hosts should coordinate Group Seating arrangements for their guests, as all students must be on a Group Seating Roster to be seated in the ballroom for dinner. Guests are not automatically seated with their host.

The Group Host can delete any group member from the Roster.

You may also decline yourself by going to your Family Dashboard, then click on the link that says "View/Decline Group Seating" under your name.

You can only be confirmed with one group at a time.

All students must sign up for Group Seating to be seated in the ballroom for dinner. Guests are not automatically seated with their host.

Small Group (4-6 people) or Large Group (7-12 people) hosts may request to be linked together and placed adjacent to another Group Seating on the Group Seating Guest List page. We will make every attempt to honor these requests. You may request multiple groups to be seated nearby by listing all of the other reservation hosts.

Sorry, but Mini Groups (1-3 people) may not request Linked Seating, since these are intended to be for groups of only 3 students or less.

No. The hotel will serve a maximum of 12 people at each table.

An option would be to purchase another Small Group Seating and divide your group into 7 and 6 people. The Group Hosts may request the Group Seatings be linked together when they specify their Group Seating Preferences. We make every attempt to place Linked Group Seatings at adjacent tables.

Each table in the ballroom is numbered. Your table number will be on the TxCHP App. Parent volunteers are available to help you find your table once you enter the ballroom.

Yes. Submit a Transfer Request and we'll let you know when the transfer is complete. The transfer must be made by the deadline of .

Group Seating is non-refundable.